CoSA Framework for Emergency Preparedness

The most current versions of the Framework components, are available on the CoSA website at

http://www.statearchivists.org/prepare/framework/index.htm

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The following documents comprise the package that was mailed

to each state archivist and records manager on Wednesday, June 14.

1. Cover memo outlining the goals of the CoSA Emergency Preparedness Initiative

   and the tasks we are asking each state archives and records management

   program to complete in the next three months.

2. “11 Lessons that Katrina Taught Me,” an article written by CoSA President David Carmicheal

   after visiting Mississippi in September 2005 which articulates the realities that archives and

   records managers face during disaster recovery.

3. Implementing the CoSA Framework for Emergency Preparedness in Your State,

   a manual that provides guidance for completing the Assessment and PReP documents.

4. Assessment of Emergency Preparedness for State Archives and Records Management Programs.

   Each state archives and records management program is asked to complete this form

   and return to CoSA __no later than July 21, 2006__.

5. A template for the Pocket Response Plan (PReP) document in both Microsoft Word and PDF formats.

   Each state archives and records management program is asked to prepare its own PReP documents and

   send an example to CoSA __by September 1, 2006__.

1. Microsoft Word, table format http://cosaemergencyprep.pbwiki.com/f/PReP-tbl.doc
2. Microsoft Word, six-column format http://cosaemergencyprep.pbwiki.com/f/PReP-6col.doc
3. PDF file http://cosaemergencyprep.pbwiki.com/f/PReP-tbl.pdf

Mock-up of PReP envelope

Use this Mock-up of a PReP envelope to construct a sample using regular paper

(CoSA will order Tyvek envelopes and distribute a certain quantity to each state ARM free of charge.)

To offer comments, critiques, suggestions:

You may either use the "Comments" button above (which will allow a virtual discussion among all participants online)

or send an email to vwalch@statearchivists.org.

Thank you from the CoSA Framework development team.

Please feel free to contact any one of us:

Julia Marks Young jyoung@mdah.state.ms.us

Christine Wiseman cwiseman@sos.state.ga.us

Maria Holden mholden@mail.nysed.gov

Ann Seibert ann.seibert@nara.gov

Jenifer Burlis-Freilich jbfreilich@statearchivists.org

Vicki Walch vwalch@statearchivists.org